System role
Administrator
Everything, including billing, the team, integrations and site settings. Cannot be edited.
MC
EV
2 members
Roles & permissions
Six roles decide what each of the 14 seats can see and do. Administrator access is fixed; everything else is yours to tune.
18 of 27 permissions
Editor
Edit, schedule and publish any story, run the ticker, moderate comments and send the newsletter.
AM
NO
TF
3 members
6 of 27 permissions
Author
Write and publish their own stories, upload media and see how their pieces perform.
DP
LB
PR
JK
4 members
3 of 27 permissions
Contributor
Freelancers and guest writers. Drafts go to an editor for review before anything is published.
SR
IM
2 members
5 of 27 permissions
Moderator
The comment queue, banned words and the community guidelines. No access to stories or settings.
5 of 27 permissions
Analyst
Read-only dashboards, report exports and subscriber data for the audience and revenue teams.
SP
1 member
Permission matrix
Tick a box to grant a permission. Changes apply to everyone in the role at their next page load.
Unsaved
| Permission | Admin | Editor | Author | Contrib. | Moderator | Analyst |
|---|---|---|---|---|---|---|
| Content7 permissions | ||||||
| View every storyIncluding drafts by other people | ||||||
| Write and edit own drafts | ||||||
| Edit other people's storiesHeadlines, body, images and SEO fields | ||||||
| Publish and scheduleSend stories live or put them on the calendar | ||||||
| Delete storiesMoved to trash, kept for 30 days | ||||||
| Manage categories and tags | ||||||
| Edit the breaking-news ticker | ||||||
| Media3 permissions | ||||||
| Upload images and video | ||||||
| Edit or delete anyone's media | ||||||
| Manage photo credits and licenses | ||||||
| Comments3 permissions | ||||||
| Moderate commentsApprove, hide and mark as spam | ||||||
| Ban commenters | ||||||
| Edit moderation rulesBanned words, link limits, auto-hold | ||||||
| Newsletter3 permissions | ||||||
| Write newsletter campaigns | ||||||
| Send to subscribersReaches all 48,210 subscribers | ||||||
| Export the subscriber list | ||||||
| Analytics3 permissions | ||||||
| View newsroom dashboards | ||||||
| Export reports | ||||||
| View ad revenue | ||||||
| Team3 permissions | ||||||
| Invite members | ||||||
| Change roles | ||||||
| Deactivate members | ||||||
| Settings3 permissions | ||||||
| Edit site settings | ||||||
| Change the appearance | ||||||
| Manage integrations and API keys | ||||||
| Billing2 permissions | ||||||
| View invoices | ||||||
| Change the plan and payment method | ||||||
Access policies
Rules that apply on top of every role
Require two-step verification to publish
Administrators, editors and authors must confirm sign-in with a second step.
Second editor for breaking news
Stories tagged Breaking need a second editor's approval before going live.
Contributors can see analytics
Show contributors how their own published stories perform.
Sign out idle sessions
End admin sessions after a period without activity.
Recent permission changes
Every change is kept in the audit log for a year
-
Elena Vargas let Analysts export the subscriber list
-
Maya Chen removed “Delete stories” from Authors
-
Maya Chen turned on two-step verification for publishers
-
Elena Vargas moved Hannah Weiss from Contributor to Moderator